Find the asset
Use its serial, category, location and recorded history to identify the actual equipment.
Workflow / Asset cost control
Know the unit.Understand the cost.
Put the equipment record, service history and financial context beside the decisions the team needs to make.
01 / Establish the record
A stable identity.A clear starting point.
A cost discussion starts with knowing which asset is being reviewed and what belongs to it.
Explore Inventory
Inspect the component context
Review the parts and relationships recorded against the unit before treating it as one interchangeable item.
Review the opening position
Agree the relevant opening values and records when bringing existing equipment into the workspace.
02 / Connect the work
Service has a history.Purchases have a source.
Keep the operational evidence available when reviewing the costs associated with the asset.
Trace maintenance
Review the work order, checks and parts recorded with the equipment’s service history.
Follow purchased parts
Connect the purchase request, order and actual receipt instead of treating the order total as proof of receipt.
Keep supporting files
Retain the relevant certificates, documents and source evidence with their records.
03 / Review the position
Explain the figures.Make a considered decision.
Use the financial records and operating evidence together. The team remains responsible for its accounting policy and asset decisions.
Review asset finance
Inspect the asset’s financial position and the supported cost records used in the review.
Reconcile the period
Use the available reports to explain the period and investigate a difference against its source records.
Discuss the next action
Bring service history, usage and cost context to the decision to maintain, retain or retire equipment.
Does Hafrix choose our accounting policy?
No. Accounting policy, opening values and treatment of costs are agreed with the people responsible for your books. The workflow keeps the supporting records accessible.
Can we trace a number back to the work?
Use the demonstration to follow representative asset, purchasing and maintenance records into the supported financial reports. Confirm the required reporting scope for your workflow.
What is a useful sample?
Choose an asset with a known opening value, a service event and a purchased part. Bring the source records needed to reconcile the example.
Choose one asset.Explain its financial story.
Walk through the equipment, service history and costs your team wants to understand.
Review the cost workflow